Georgia Express FC Refund Policy

Registration and Financial Commitment

Georgia Express FC makes significant financial commitments in advance of each season and program, including coaching contracts, league registration fees, field rentals, equipment purchases, insurance, administrative expenses, and other operating costs. As a result, player registration represents a commitment by both the player/family and Georgia Express FC for the duration of the program.

General Refund Policy

All registration fees, deposits, and payments made to Georgia Express FC are non-refundable except as specifically outlined below.

Refunds will not be granted due to:

• Player withdrawal from the program
• Schedule conflicts
• Participation in another sport or activity
• Team placement or roster decisions
• Coaching assignments
• Relocation
• Change of interest
• Family circumstances
• Injury or illness occurring after the start of the program
• Weather-related cancellations
• Missed practices, games, camps, clinics, or events

Academy, SCCL, and Competitive Programs

Upon acceptance of a roster position and completion of registration, the player and family are financially committed to Georgia Express FC for the entire seasonal year.

No refunds will be issued for:

• Club fees
• Team fees
• League fees
• Tournament fees
• Administrative fees
• Coaching fees

Players who choose to leave the club after accepting a roster position remain responsible for all financial obligations associated with their registration unless otherwise approved in writing by Georgia Express FC.

Uniforms and Spirit Wear

All uniform purchases, training apparel, backpacks, spirit wear, and other custom merchandise are non-refundable and non-exchangeable once an order has been submitted to the manufacturer.

Recreational Programs, Summer League, Camps, and Clinics

Refund requests received at least fourteen (14) days prior to the program start date may be considered and, if approved, will be subject to a $25 administrative processing fee.  No refunds will be issued within fourteen (14) days of the program start date or after the program has begun.

Program Cancellation by Georgia Express FC

If Georgia Express FC cancels a program before it begins, participants will receive either:

• A full refund; or
• A club credit for the full amount paid.

The method of reimbursement will be determined by Georgia Express FC.

Medical Exceptions

In extraordinary circumstances involving a season-ending medical condition that occurs before the participant's first official training session or event, Georgia Express FC may consider a partial refund request on a case-by-case basis.

Any approved refund:

• Must be supported by written medical documentation;
• Will be reduced by any non-recoverable expenses already incurred by the club, including league fees, insurance fees, administrative fees, and uniform costs.

Approval of any medical exception is solely at the discretion of Georgia Express FC.

Club Credits

Any approved club credit:

• Must be used within twelve (12) months of issuance;
• Has no cash value;
• Is non-transferable;
• May only be used by the registered player.

Force Majeure

Georgia Express FC shall not be responsible for refunds resulting from events beyond the club's reasonable control, including but not limited to severe weather, natural disasters, governmental actions, public health emergencies, facility closures, acts of terrorism, labor disputes, or other unforeseen events.

Acknowledgment

By registering for any Georgia Express FC program, players and parents/guardians acknowledge that they have read, understand, and agree to this Refund Policy and accept the financial commitment associated with participation in Georgia Express FC programs.